Volunteer Resignation Letter: How To Resign From Your Volunteer Position In 2023

Posted on
免费 Letter Of Volunteer Resignation 样本文件在
免费 Letter Of Volunteer Resignation 样本文件在 from www.allbusinesstemplates.com

Table of Contents


Volunteering is a noble and rewarding endeavor, but sometimes circumstances arise that require you to resign from your volunteer position. Whether it’s due to personal reasons, time constraints, or a change in priorities, it’s important to handle your resignation professionally and respectfully. In this article, we will provide you with a comprehensive guide on how to write a volunteer resignation letter in 2023.

Reasons to Resign as a Volunteer

There can be various reasons why you may need to resign from your volunteer position. Some common reasons include:

  • Personal commitments: You may have other personal or professional commitments that require your time and attention.
  • Health issues: If you are dealing with health problems or are physically unable to continue volunteering, it may be necessary to resign.
  • Relocation: If you are moving to a new city or country, it may not be feasible for you to continue volunteering at your current organization.
  • Burnout: Volunteering can be demanding, and if you are feeling overwhelmed or burnt out, it may be time to step back and take a break.
  • Change in priorities: Your personal or professional priorities may have shifted, making it difficult for you to continue volunteering.

Writing Your Volunteer Resignation Letter

Resigning from any position requires a thoughtful and well-written resignation letter. When writing your volunteer resignation letter, keep the following tips in mind:

Format and Structure of a Volunteer Resignation Letter

A volunteer resignation letter should follow a similar format to a professional resignation letter. Here’s a suggested structure:

  1. Date: Include the date of writing the letter.
  2. Recipient’s information: Address the letter to the appropriate person or department.
  3. Salutation: Begin the letter with a formal salutation, such as “Dear [Recipient’s Name].” If you don’t know the recipient’s name, you can use a general salutation like “To Whom It May Concern.”
  4. Introduction: Start the letter by stating your intention to resign from your volunteer position.
  5. Reason for resigning: Briefly explain the reason for your resignation, keeping it concise and professional.
  6. Gratitude: Express your gratitude for the opportunity to volunteer and any valuable experiences you had during your time with the organization.
  7. Transition plan (optional): If possible, offer to assist with the transition or suggest potential replacements.
  8. Closing: End the letter with a polite closing, such as “Sincerely” or “Best regards.”
  9. Your name and contact information: Sign the letter with your name and provide your contact information.
  10. Attachments (optional): If you have any documents or materials that need to be returned, mention them in the letter and include them as attachments.

Sample Volunteer Resignation Letter

Here’s an example of a volunteer resignation letter:

Date: [Date of Writing]

Recipient’s Name

Organization Name


City, State, ZIP

Dear [Recipient’s Name],

I am writing to inform you that I am resigning from my volunteer position at [Organization Name], effective [Resignation Date].

After careful consideration, I have come to the difficult decision to step down from my volunteer role due to personal commitments that require my immediate attention. I am grateful for the opportunity to have volunteered with such a dedicated and impactful organization, and I have cherished the experiences and relationships I have formed during my time here.

I understand the importance of a smooth transition, and I am willing to assist in any way possible to ensure that the organization can continue its vital work without interruption. Please let me know how I can be of help during this transition period.

Thank you again for the opportunity to contribute to [Organization Name]. I am confident that the organization will continue to thrive and make a positive impact in the community.


[Your Name]

[Your Contact Information]

Tips for Resigning Gracefully

Resigning from your volunteer position in a graceful manner can help maintain positive relationships and leave a lasting impression. Here are some tips to resign gracefully:

  • Give sufficient notice: Whenever possible, provide ample notice to the organization, allowing them time to find a replacement or make alternative arrangements.
  • Offer assistance: If you can, offer to assist with the transition or provide guidance to your successor.
  • Express gratitude: Show appreciation for the opportunity to volunteer and express gratitude for the experiences and skills gained during your time with the organization.
  • Stay connected: If you have built strong relationships with fellow volunteers or staff members, consider staying connected even after resigning.
  • Reflect on your experience: Take some time to reflect on your volunteer experience and the impact you made. Consider how it has shaped you personally and professionally.


Resigning from your volunteer position can be a difficult decision, but it’s important to handle it professionally and respectfully. By following the guidelines in this article and crafting a well-written volunteer resignation letter, you can resign gracefully and maintain positive relationships with the organization and its members. Remember to express your gratitude for the opportunity to volunteer and offer assistance during the transition process. Volunteering is a valuable and selfless act, and by resigning with grace, you leave a lasting impression on the organization and the community it serves.

Leave a Reply

Your email address will not be published. Required fields are marked *