Us Customs Proforma Invoice Template

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Are you looking for a proforma invoice template to use for your imports and exports? Look no further! In this article, we will provide you with all the information you need about the US customs proforma invoice template. Whether you are a business owner or an individual involved in international trade, this template will come in handy.

Table of Contents

What is a Proforma Invoice?

A proforma invoice is a preliminary bill of sale sent to buyers in advance of a shipment or delivery. It is not a legally binding document but serves as a quotation or an estimate of the goods or services to be provided. The proforma invoice includes details such as the description of the goods, quantity, price, and terms of sale. It is often used in international trade to facilitate customs clearance and provide accurate information about the shipment.

Why is a Proforma Invoice Important?

A proforma invoice is important for several reasons:

  • It helps the buyer to understand the cost and details of the goods or services before making a purchase decision.
  • It assists in customs clearance by providing accurate information about the shipment, including the value of the goods.
  • It serves as a reference for both the buyer and the seller to ensure that the agreed terms and conditions are met.
  • It can be used as a basis for applying for import licenses or permits.

How to Create a US Customs Proforma Invoice?

Creating a US customs proforma invoice is a straightforward process. Here are the steps you need to follow:

  1. Start by including your company’s name, address, and contact information at the top of the invoice.
  2. Next, provide the buyer’s name, address, and contact information.
  3. Include a unique invoice number and the date of issue.
  4. Specify the terms of sale, including the payment method and due date.
  5. Describe the goods or services being provided in detail, including quantity, unit price, and total price.
  6. Calculate and include any applicable taxes or duties.
  7. Provide additional information such as shipping details, insurance, and any special instructions.
  8. Include your company’s bank account details for payment.
  9. Finally, include your company’s logo and any additional branding elements.

Key Components of a Proforma Invoice

A proforma invoice typically includes the following key components:

  • Invoice header with your company’s information.
  • Buyer’s information.
  • Invoice number and date.
  • Terms of sale.
  • Description of goods or services.
  • Quantity, unit price, and total price.
  • Taxes or duties.
  • Additional information and instructions.
  • Payment details.
  • Company logo and branding.

Tips for Creating a Proforma Invoice

Here are some tips to keep in mind when creating a proforma invoice:

  • Be clear and concise in describing the goods or services.
  • Double-check all the information to ensure accuracy.
  • Include any necessary supporting documents, such as product specifications or certificates.
  • Use professional language and formatting.
  • Keep a record of all proforma invoices for future reference.

Common Mistakes to Avoid

When creating a proforma invoice, it is important to avoid the following common mistakes:

  • Leaving out important details or omitting crucial information.
  • Using vague or ambiguous language.
  • Not calculating taxes or duties correctly.
  • Not including your company’s contact information.
  • Not clearly stating the terms of sale.

Benefits of Using a Proforma Invoice Template

Using a proforma invoice template offers several benefits:

  • It saves time and effort compared to creating an invoice from scratch.
  • It ensures consistency and professionalism in your invoicing process.
  • It provides a standardized format that is recognized by customs authorities.
  • It helps you avoid common mistakes and omissions.

Where to Find a Proforma Invoice Template?

You can find proforma invoice templates online, either for free or for a fee. Some popular sources include:

  • Microsoft Office Templates
  • Invoice Generator
  • Smartsheet


The US customs proforma invoice template is a valuable tool for businesses and individuals involved in international trade. It helps facilitate customs clearance, provides accurate information about the shipment, and ensures that the agreed terms and conditions are met. By following the steps outlined in this article and using a proforma invoice template, you can create professional and effective invoices for your imports and exports.

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