Sample Board Meeting Agenda Template

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FREE 11+ Sample Board Meeting Agenda Templates in PDF MS Word
FREE 11+ Sample Board Meeting Agenda Templates in PDF MS Word from

Board meetings are an essential part of any organization’s governance process. They provide an opportunity for board members to discuss and make decisions on important matters that affect the organization. To ensure that board meetings are productive and efficient, it is crucial to have a well-planned agenda. In this article, we will provide you with a sample board meeting agenda template that you can use for your organization’s board meetings in 2023.

Table of Contents

  1. Introduction
  2. Opening Remarks
  3. Approval of Minutes
  4. Executive Director’s Report
  5. Financial Report
  6. Committee Reports
  7. Old Business
  8. New Business
  9. Announcements
  10. Adjournment

Opening Remarks

The meeting will be called to order by the board chair. The board chair will welcome all attendees and introduce any guests or new board members present. This section also provides an opportunity for board members to share any important updates or announcements before moving on to the next agenda item.

Approval of Minutes

The board secretary will present the minutes from the previous board meeting for approval. Board members will have the opportunity to review the minutes and suggest any necessary changes. Once all corrections have been made, the board will vote to approve the minutes.

Executive Director’s Report

The executive director will provide an update on the organization’s activities since the last board meeting. This may include updates on programs, projects, and any challenges or opportunities that have arisen. The executive director may also share updates on staff, volunteers, and partnerships.

Financial Report

The treasurer will present the financial report, which includes an overview of the organization’s financial status. This may include a review of the budget, financial statements, and any significant financial transactions or issues. Board members will have the opportunity to ask questions and discuss the financial report.

Committee Reports

Board committees will provide reports on their respective areas of responsibility. This may include updates on fundraising activities, governance issues, program evaluation, and other committee-specific matters. Committee chairs will share any recommendations or decisions that require board approval.

Old Business

This section allows the board to discuss and make decisions on any unresolved matters from previous meetings. Board members will have the opportunity to provide updates, ask questions, and make recommendations before taking any necessary actions.

New Business

Board members will have the opportunity to introduce and discuss new items of business. This may include new projects, partnerships, or other matters that require board attention. Board members may make motions, ask questions, and engage in discussion before making any decisions.


This section provides an opportunity for board members to share any important announcements or updates. This may include upcoming events, staff changes, or other matters of interest to the board and the organization.


The board chair will officially close the meeting and adjourn. Any final remarks or reminders may be shared before concluding the meeting.

By using this sample board meeting agenda template, you can ensure that your organization’s board meetings are well-structured and productive. Remember to adapt the template to meet the specific needs and priorities of your organization. With an effective agenda in place, your board meetings will be more efficient and result in better decision-making for the benefit of your organization.

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